TimeCheck Bot V2 – THE MODERN AUTOMATED ATTENDANCE SOLUTION ON TELEGRAM

In the era of the digital economy and the explosion of Remote/Hybrid work models, managing and tracking employee time is no longer just a simple administrative task. It has become a strategic challenge that directly impacts performance, transparency, and operational costs.

😰 1. THE PAIN POINTS: WHAT CHALLENGES ARE YOU FACING?

The High Cost & Inconvenience of Traditional Hardware

• Initial investment in fingerprint scanners, facial recognition devices, keycards, and accompanying software creates a significant financial burden.
• These physical devices cannot verify working hours for remote staff, work-from-home employees, or those frequently on the move. This forces businesses to resort to manual workarounds.
• Maintenance, repairs, technical troubleshooting, and recurring costs increase the Total Cost of Ownership (TCO) over time.

Lack of Flexibility & Verification in Dynamic Environments

• Have you ever wondered if remote employees actually start work on time or if their location is appropriate? Reporting via chat apps (like Zalo) or Email is prone to fraud, lacking transparency and authenticity.
• Are your leave request processes or Overtime (OT) tracking still cumbersome and manual? This creates administrative “bottlenecks.”

Administrative Resource Drain & Data Errors

• Every month, HR and accounting teams spend dozens of hours manually aggregating data from disconnected sources (Excel, time clocks, paper leave forms), leading to stress, wasted time, and the risk of serious payroll errors.

✅ 2. THE ULTIMATE SOLUTION: AUTOMATED ATTENDANCE WITH TIMECHECK BOT V2

To resolve these issues efficiently, we introduce an intelligent, integrated, and highly automated attendance tool.

TimeCheck Bot V2 was created not just to track time, but to transform the entire manual time management process into a highly automated workflow. It saves time, cuts costs, and brings flexibility to your team.

Operating directly on Telegram and powerfully integrated via n8n, this solution allows staff to Clock In/OT with a single command or button tap, while mandating photo verification to ensure authenticity. Furthermore, the Bot automates the leave approval process for managers and aggregates detailed reports in real-time.

TimeCheck Bot Version 2.0 is a comprehensive upgrade from the original TimeCheck Bot.

3. CORE FUNCTIONS

⚙️ Attendance Tracking

• Simple Operation: Users start/end their shift using commands or button /in, /out.
• Mandatory Verification: To prevent fraud, the Bot requires users to attach a photo taken at the office or workspace when checking in or out.
• Time Summary: Upon finishing a shift, the Bot automatically calculates and notifies the user of their total working hours for that session.

⚡ Overtime (OT) Function

• Flexible Operation: If working extra hours, users simply use /oi, /oo commands or the corresponding buttons.
• Verification: Similar to standard attendance, photo evidence is required when starting or ending OT.
• OT Summary: The Bot notifies the user of total overtime hours immediately upon completion.

📊 Reporting Function

• For Users: View personal work history for the month, including dates worked and total hours per day.
• For Managers: View the work history of all team members, including dates and total hours per day for each employee.

📝 Leave Request Function

• For Users: Use commands to create a leave request. The Bot forwards the request details to the Manager.
• For Managers: Receive leave requests and approve or reject them via Approve/Reject buttons. The Bot then automatically notifies the employee of the decision.

🛡️ Administration & Support

• For Users: Send immediate Feedback if attendance issues occur to ensure their work record is preserved.
• For Admins:
  • • Member Approval: Decide who can access the Bot and assign roles (Manager, User).
    • Message Management: Add, delete, or edit the Bot’s interaction messages.
• For Managers: View Feedback submitted by employees regarding attendance issues.

4. WHY CHOOSE TIMECHECK BOT V2?

TimeCheck Bot V2 is not just a tool; it is a comprehensive upgrade to your business’s time management workflow. Choosing V2 means choosing efficiency, savings, and absolute flexibility.

💡 Unmatched Flexibility & Remote Support

• Track Anywhere: Check-in/Check-out via chat, eliminating dependence on physical location.
• Perfect for Remote: Ideal for remote models, business trips, or flexible schedules, ensuring accurate time tracking regardless of location.

💰 Ultra-Low Cost, Long-Term Value

• No Hardware Costs: Eliminate investment in time clocks or keycards, saving 90% of initial setup costs.
• Zero Maintenance: As an integrated bot on an existing platform, V2 minimizes maintenance and operational costs compared to complex software systems.

⚙️ High Automation

• Auto-Aggregation: The Bot automatically records time, calculates daily totals, and exports real-time reports.
• Automated Leave Workflow: Seamlessly routes leave requests to Managers and returns the approval status to employees without manual intervention.

⏳ Save 90% of Time for HR & Managers

• Reduce Manual Load: HR no longer needs to compile data from Excel or disjointed systems.
• Instant Approval: Managers can approve leave requests instantly with a single tap, optimizing administrative processing time.

🛡️ Absolute Transparency & Accuracy

• Exclusive Photo Verification: Requiring a workspace photo during Check-in/Check-out minimizes time theft.
• Quick Feedback: Employees can report issues immediately, ensuring no loss of “work credit” for the day.
• Clear Permissions: Admins strictly control user access and roles.

🌈 Optimized User Experience (UX)

• Easy to Use: Operates on a familiar chat interface; no complex training required.
• Instant Notifications: Users receive immediate confirmation of start times and total hours, empowering them to manage their own schedules.

🚀 Easy to Deploy & Scale

• Instant Setup: No complex software installation required; the Bot can be activated and used in minutes.
• Easy Management: Admins can easily customize the Bot’s interaction messages.

5. WHO NEEDS TIMECHECK BOT V2?

• Small and Medium Enterprises (SMEs)
• Hybrid, Remote, and Onsite teams
• HR Departments & Managers
• Business Owners
• Startups, Agencies, and Project-based teams

TRANSFORM TODAY TO ELIMINATE COST BURDENS, ENHANCE TRANSPARENCY, AND EMPOWER YOUR TEAM WITH FLEXIBILITY!